Despite a staff recommendation to the contrary, Kincardine council has
agreed that the Kincardine Lions Club can purchase playground equipment
without going through the municipal tendering process.
In committee-of-the-whole Oct. 1, Lions Club president Ross Thompson
said the club had to get three quotes to meet the requirements of the
Trillium Foundation. The club has since received a Trillium grant of
$30,000 for the project at Lions Park, beside the Davidson Centre.
The three quotes/expressions of interest received by the club were
$131,336.52 plus GST from Jambette Playground Equipment, $131,499.04
plus GST from Henderson Playground Equipment, and $132,498.31 plus GST
from Active Playground Equipment.
The Lions went to the recreation
services committee to ask that the purchasing and procurement policy be
waived for this project because the club wanted to go with Henderson.
Even though it was not the lowest tender, the quote provides more
playground equipment than the other quotes, as well as a 20-per-cent
discount for service clubs and an additional 25-per-cent discount for
replacing the company's original equipment (Henderson installed the
existing equipment in Lions Park in 1993), Thompson said.
13/01/2009 04:24 PM
Included in the municipality's 2008 capital budget is
$99,000 for this project ($10,000 from the Lions Club and $89,000 from
the municipality), plus the Trillium grant of $30,000, for a total
budget of $129,000. Since it is the Lions Club's project, it will cover
the $2,000 shortfall, said Thompson.
Councillor Guy Anderson said the recreation committee is in favour of
the exemption from the purchasing policy for this project.
"We allowed the refit of the medical clinic basement without going to
tender, what's the problem here?" asked councillor Randy Roppel.
"If we're donating money to it, it's not our project," said councillor
Mike Leggett. "We can't tender a project that's not ours."
A bylaw exempting the purchase from the municipal policy will come to
council at the Oct. 8 meeting.